Use AI to Manage
Schedule Creation
& Compliance
PFM Scheduling Services delivers AI-powered tools that produce schedules 100% compliant with both union rules and budget constraints — simultaneously, every time.
Four modules. One complete solution.
The PFM Scheduling Suite covers every stage of the healthcare rotation lifecycle — from building schedules to checking, optimizing, and analyzing them.
Solver Module
- 100% budget compliant schedules — guaranteed
- 100% rule compliant schedules — guaranteed
- Manages fatigue and enhances employee satisfaction
- Accommodates any shift type, length, and combination
- Increases schedule builder productivity by up to 14.5×
- Multiple schedules generated simultaneously
Checker Module
- Complete compliance check in seconds
- Validates against union rules and best practice standards
- Visual cues and mouse-over messages for instant clarity
- Export to Excel with a dedicated violations tab
- Effective communication tool for labor relations teams
- Enables administrative staff to check hundreds of schedules
Optimizer Module
- Builds optimal rotations for new units with a new budget
- Optimizes existing rotations for FTE count and FT/PT ratio
- Calculates valid FTE values for each position automatically
- Eliminates FTE over and under baseline — hits targets exactly
- Re-solves the rotation after optimization, fully compliant
- Surfaces cost-saving opportunities across existing schedules
Analytics Module
- Customizable analytics dashboard
- Schedule cost and potential cost reporting
- Baseline variance tracking
- Identifies schedules with optimization opportunities
- Provides the business intelligence to improve processes
- Supports data-driven rotation management decisions
The only scheduler that enforces fiscal compliance alongside union rules
Most scheduling tools focus on coverage and rule compliance — and leave budget overruns as your problem. My Rotation treats approved hours and cost targets as hard constraints, so every schedule that comes out is compliant with your collective agreement and your budget. No post-schedule surprises.
Built differently.
Proven in the field.
Our technology originated from world-class AI research. Our process is shaped by two decades of real-world healthcare scheduling experience.
100% Rule & Budget Compliance
Our Solver is the first of its kind — it simultaneously satisfies hundreds of union rules and hard fiscal constraints, producing a schedule that is guaranteed both rule-compliant and on-budget, every time.
Ease of Use
Developed alongside domain experts — doctors, administrators, and frontline practitioners — to ensure users achieve their scheduling goals with effectiveness, efficiency, and satisfaction.
Unlimited Capacity
No limits on rules, employees, shift types, or rotation lengths. My Rotation scales to the full complexity of your organization — without compromise.
Best-in-Practice Standards
We don't just automate your existing process — we elevate it. PFM establishes scheduling standards that facilitate solution adoption and measurable operational improvement.
International Experience
Projects in the US, Canada, and Australia. Our consultants understand the nuances of workforce management across different healthcare systems.
Fiscal Compliance Built In
Budget constraints are treated as first-class scheduling rules — not an afterthought. Every schedule output respects approved hours and cost targets without sacrificing coverage.
Fully Customizable
Our product architecture is flexible by design. Every deployment is configured to meet the unique requirements of your organization.
Born from world-class AI research
PFM Scheduling Services™ (Personnel & Fiscal Management) was created, incubated, and launched in 2018 at the Alberta Machine Intelligence Institute (amii) — formerly the Alberta Innovates Center for Machine Learning, established at the University of Alberta in 2002.
Our clients are healthcare authorities and unions. We offer a SaaS model — no installation required, accessible from any web browser — built on a Solver that is the first of its kind: it simultaneously handles hundreds of scheduling rules covering both personnel and fiscal constraints, producing compliant, optimized schedules in seconds.
We've brought this technology to healthcare organizations across Canada, the United States, and Australia — always adapting to the unique cultural and operational needs of each client.
Our Vision
To be recognized globally for excellence in the development and implementation of tools and processes that optimize the efficiency and effectiveness of schedule production and management.
Our Mission
To embrace the unique cultural characteristics and business needs of our clients as we develop best-in-practice solutions. The strategic and tactical implementation of our solutions will empower our clients as they strive to achieve operational excellence. Together, we will succeed.
Ready to see it in action?
Book a free demo and we'll walk through your current scheduling process, show you how AI Scheduler Pro or AI Compliance Pro would handle your specific rules, and answer every question you have.
- Free, no-obligation 30-minute walkthrough
- We customize to your union agreement or hospital rules
- International implementation experience
- SaaS — no installation, runs in any web browser
Book a Free Demo
Tell us about your scheduling needs and we'll be in touch.